FIT-Notes, LLC - - - Fire Service Software
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Providing easy to use firefighter based programs since 1998
Accident Notes
Vehicle Accident Reporting Software
At the scene of the accident the Investigating officer fills out the Work Sheet
Here you can see the first page of the Work Sheet filled out with the basic data
Filling in the SOP questionaire
Here you can see the second page of the Work Sheet where the SOP questions are asked/answered
Main Form for Accident Notes
Select your option from the buttons to either modify the program, enter an accident, or print a report
To Enter a New Report or recall an existing one, click here
This takes you to the input screen for vehicle accidents
Main Accident Entry page
Fill out this form to enter a new report or recall a previously enter report and finish or modify it
Select the Time the accident occurred
You simply select from the drop-down list of times using the 24 hour clock
Select the Platoon or Work Group
This is the platoon/shift, or administrative work group the employee is on when the accident occurred
Enter the address where the accident occurred
This would be the exact address or the cross streets when no address is available
What location at this address did the accident occur
This is where you can elaborate with words like: In front of, behind, in the parking lot of, or similar comments to identify the exact location of the accident
Select your Accident Type
This is the list of available accident types that is created by your organization to track accidents by cause, like: Backing, Turning Right, Turning Left, etc.
Unit number or other descriptive value
This is another list that is generated by your organization during the system setup
Apparatus of Vehicle Number
This is a list of all of your vehicles to be used to identify certain vehicles that are involved in more accidents and may need maintenance or additional training for the drivers
Select the officer who investigated this accident
This is a list of all of your personnel
Select the driver of this apparatus during the accident (if there was one)
This is a list of all of your personnel
Select the officer or person in charge of this apparatus when the accident occurred
This is a list of all of your personnel
Police or State Patrol Vehicle Accident Number
This is at your descretion as to what you record here
Departmental Accident Report Number
This is the number that was assigned to this accident by your department
Is the Accident Type correct?
This is one area of the report that can't be changed once it has been initially saved, so you are prompted to verify that the one selected is correct
The initial report as it would read with only the previous information entered
Note that many items say "Unknow" or "None". These will change as you enter this data to the form when this information becomes available
Adding the Damages to the report
This is added once it is known. You can enter estimates but it is best to enter the true amount after things are settled
Fill in the loss as it is determined
You can enter estimates or the final amounts for both the departmental loss and the civilian or other person's loss
The loss shows up on the form
You can see that we have updated the form to include the amounts listed on the Loss form
Fill in the climatic conditions during the accident
This is where you add this data
Select from the lists the climatic conditions during the accident
These lists are ones that your agency enters, usually these are already in place in the city and only copied here
Climatic Conditions show up on the accident report
You can see that the report is updated to include those conditions you selected
Add a narrative to the report
This takes you to a simple note pad application where you write a narrative of what happened during the accident
Adding your Narrative
This is where you would write the story of what happened
Record any and all photos taken of the accident scene
This allows you to retain those photos for future use. They will become valuable to you when you must go to court over the accident.
Go to the Questions page
This is where you answer the questions to evaluate what caused this accident and if department SOPs were followed.
Answer the questions regarding your SOPs
The questions are pre-designated for each type of accident and you simply answer them here
Help is available for this program
Click here to see what you can do and how to setup the program to reflect your department
The Help page gives specific directions
You can get the specific directions on how to change system icons and how to use the program and the search features.
Setup the Program
This is where you make the program reflect your department and your SOPs
Setting up the System
There are 16 areas that need to be setup in order to make this program accurately reflect your department.
Generate Reports to evaluate your Accident program
This is the output from all the data that you have gathered about each accident or injury
Get these predetermined Reports
There are many reports that are already determined to allow you to get annual or quarterly reports
Generate reports that are based upon your search criteria
This is where you can get a report for how many accidents firefighter Smith has had on Appartus 5313 while backing
Select your search criteria
You can select from 10 areas to narrow your search for data